Corporate Email, Advantages of Office 365

When you migrate to Office 365, your email is stored in the cloud. You can access your mail from anywhere in the world with your cloud-based virtual server. The virtual server does not need any maintenance and administration is much easier as the front end is mostly wizard-driven.
The cost for Exchange includes the server hardware, the Exchange Server software, and user email box licensing. The cost for Office 365 is monthly and much less expensive.

One of the world’s best hosted email solution
Many customers are already on other email solutions including IMAP, Zimbra, Redtail, and other email platforms. Those email platforms are limited and do not allow for a fully synchronized Outlook experience. With Office 365, you have one of the most robust cloud platforms guaranteeing you incredible uptime and high availability. The hosted Exchange platform offered by Microsoft through Office 365 is fantastic, with nearly every feature you can ask for.

No Server Hardware, Software to purchase.

Why move mail to Office 365

Many don’t realize that Outlook is the front-end interface to Microsoft Exchange. Outlook was designed to integrate specifically with Exchange. All features of Outlook are totally operation with the Exchange backend for email.

Exchange email server is slowly going away and being replaced by Office 365 email. Office 365 provides a private, dedicated online tenant to each company that signs up. The online tenant has a virtual dedicated Exchange server supported, updated, and maintained by Microsoft. The Office 365 virtual Exchange server is very robust and is fully designed for continuous uptime. The virtual Exchange server within the Office 365 tenant is very reliable.

Dedicated office Exchange servers require lots of maintenance and upkeep. Though your upfront costs are static, there still is a complicated email database server that must be managed. With Office 365, this arduous task is now eliminated and there is no need to purchase any hardware.

Extra Security 2-Factor Authentication

Security is the biggest factor to consider in today’s IT computing world. Microsoft has included (as an option) 2-Factor security authentication. Many already use it with other web platforms such as banking and finance web portals. With 2-factor authentication, once you login with your ID and password, you then receive a code on your mobile device to double-verify your identity.

2-Factor authentication is a crutial feature because of the ease in which passwords are now getting hacked. Bulk password files are sold on the dark web and can be used by hackers to get into your online accounts. Many have been victimized by e-fraud and cyber crime. Every day we hear about credit cards having been compromised, identities stolen, and money taken out of bank accounts.

To help thwart the cyber crime epidemic, 2-factor authentication has become a prominent feature. Even if even a hacker knows your password, they cannot login without the double verification of a security code. Office 365 gives you the option to enable this additional security feature. By enabling this feature, no one can access your Microsoft Office 365 portal, email, one drive, Skype, and SharePoint data without knowing the constantly changing code.

Learn more about: Two-Factor Authentication

Ease of Administration

With Office 365, user accounts, shared email boxes, and distribution groups are very easy to manage and administrate. The Microsoft Office 365 Exchange tenant is very wizard-driven. It allows you to quickly view all of your user accounts and the licensing that each one has, such as: Plan 1, Business Premium, E3, etc. It allows you to see how big each email box is and the feature-rich interface allows you to see and turn-on a variety of options for each user. Features include archiving, compliance, 2-factor authentication, password expiration, and many others that are at your fingertips in a single portal.

Add-One Features Rollout

Office 365 is designed so that features can be added to Outlook automatically through the back-end portal. No longer are feature editions needed to be programmed on a server and rolled out through an Active Directory. Now, add-on features are simply activated through the Office 365 portal. You can easily generate an “.XML file” from your add-on. Then, just send it out to all or specific user accounts through the Office 365 portal. In addition, San Diego Computer Consulting now sells Ironscales, anti-impersonation software. We can roll it out as an add-one feature in Outlook simply by telling the portal to install it on all accounts. It is then installed automatically.

Built in Compliance Features

Many industries require that email is copied and backed-up to a secure compliance folder. For example, this is common with finance and investment firms. A copy of all incoming and outgoing email must be sent to a compliance folder where that email is stored in duplicate. Security compliance is mandatory in many regulated industries. Having security compliance with your email ensures that there is a full history of email that can be reviewed as required. Compliance retention for numerous regulated industries is typically 7 years.

Copied and back-up email features are a free add-on with Microsoft Office Business plans and higher. Expensive server backups are offered by many other IT companies and service providers. However, email backup service is free and included with your Office 365 business platform