Microsoft SharePoint/Teams

Microsoft SharePoint keeps your content at the center of teamwork. SharePoint connects your business to the information, data, and apps that your business relies on every day. Use SharePoint to store and collaborate files or to create and manage lists of information. All staff accesses your site from the SharePoint Home Page or from the “Files” section of your Office 365 group. All members can also access their files with the SharePoint Mobile Apps or SharePoint files in Microsoft OneDrive.

Microsoft Teams creates a designable hub for group teamwork including people outside of your business organization. Teams allows for active connectivity and collaboration in real time to get things efficiently done. Have a Team chat during the working process whether coauthoring a document, having a meeting, or working together in other apps or services. Teams provides for seamless informal chats, working with team files, and collaborations on shared deliverables.

SharePoint is a powerful collaboration platform provided by Microsoft. It allows organizations to create, manage, and share documents, files, and other content in a secure and scalable manner.

Files stored in SharePoint are hosted in the cloud, which means they reside on Microsoft’s servers. This offers several benefits:

1. • • Accessibility: Users can access their files from anywhere with an internet connection.
     • Collaboration: Multiple users can collaborate on the same document simultaneously.
     • Version Control: SharePoint maintains version history, allowing you to track changes over time.
     • Security: Files are protected by Microsoft’s robust security measures.
   • When you open a file from SharePoint, it’s dynamically fetched from the cloud and opened on your local machine.
   • Local Aliases (Shortcuts):
     • An alias (or shortcut) is created on your local computer. This alias points to the file’s location in SharePoint.
     • When you open the alias, your computer initiates a request to SharePoint to fetch the actual file. The file is then temporarily downloaded to your local cache for faster access.
     • You have the option to keep certain files permanently copied down to your computer (synced), or you can continue opening them via the internet (on-demand).

SharePoint on the web

SharePoint can also work as a document web server. You can send your people to a web address to look for files.

The address can be IE: sharepoint.mycompany.com.

When your users go to that address, they will have to login with their email account and password. Once logged in they can view and edit documents.

To protect your files, you can easily add 2 Factor authentication to your user account web login. Adding 2 Factor authentication is very important because even if someone knew your password to the Microsoft 365 network, they would not be able to complete the login unless it is verified by your 2-Factor authentication on your smart phone. 2 Factor authentication comes as an App that you install on your smartphone. Microsoft Authenticator can be found on Apple App Store or on Android’s Google Play.